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Student Services & Special Education

The Las Lomitas Elementary School District is committed to partnering with parents, educators, and
administrators to continue to meet the needs of students with disabilities during this time. LLESD will
provide a Free and Appropriate Public Education (FAPE) consistent with the need to protect the health
and safety of students with disabilities and those individuals providing education, specialized instruction,
and related services to students. Special Education support and services will be provided to students to
the greatest extent possible. Both Distance Learning and in-person activities and lessons are aligned
with students’ IEP goals and will provide accommodations and modified programming. If there are
questions regarding your child’s educational program during this time, please contact your child’s case
manager and/or School Psychologist. If you continue to have questions, please contact Director of
Student Services, Robin Spindler at   

Every family with an IEP or 504 Accommodation Plan has an assigned Case Manager whose role is to
facilitate communication between the District and family and ensure that the student’s needs are met.

IEP Case Managers will reach out to families to ensure the following:

  • Comparable access to online platform. This will include collaboration and consultation with parent or guardian to create a Virtual Plan for students who receive special education services.
  • Special Education VPs will review the individualized needs of students and link them to services, supports, and resources per their IEP and/or current needs given the online platform (as appropriate).  VPs will address specific and targeted IEP goals.
  • Collaborate creatively with parents, service providers, and educators to continue to meet the needs of students with disabilities.
  • Adapt and accommodate lessons to ensure accessibility.

Section 504 Case Managers will ensure the following:

  • Comparable access to online platform. This will include collaboration and consultation with parent or guardian around student 504 accommodations and access to Virtual Learning supports
  • Section 504 Plans will be reviewed and updated, if necessary, based on current needs given the online platform (as appropriate).
  • Case manager will review and provide access to all students’ 504 accommodation document with all teaching staff
  • Collaborate creatively with parents, service providers, and educators to continue to meet the needs of students with disabilities.
  • Adaptation and accommodation of lessons to ensure accessibility.
  • If parents have questions regarding their child’s 504 Plan, please contact the School Counselor and/or Assistant Principal.

Virtual Classroom Plans for Special Education Students
When LLESD is in Virtual Classroom for ALL, or if a family has chosen the long term Virtual Classroom for
their special education student, a plan will be developed to assist that student in succeeding during distance learning. Plans offered could include physical packets, online educational programs, teleconferencing, teleconsultation, and teletherapy. Related services may also be provided depending on your child’s IEP, and may include: Speech and Language Therapy, Occupational Therapy, Physical Therapy, Adaptive Physical Education, Mental Health Counseling, and/or Behavior support.


IEP Meetings and Assessments
Annual and Triennial IEP meetings are meant to keep families and staff up-to-date with present levels, progress, accommodations, changing needs, goals, services, and to ensure that the IEP remains effective. IEP Meetings School site teams will continue to hold IEP meetings in compliance with student IEP deadlines. IEPs will continue to be held on virtual platforms or teleconference. Draft IEPs will be sent to families as soon as possible prior to the IEP meeting in order for parents to review and have documents in front of them during the meeting. Please note that case managers may be using an electronic signature process for collecting signatures for IEP attendance and consent.

The district will continue with IEP assessments and triennial evaluations during virtual and in-person instruction. School psychologists and service providers will conduct assessments. This will include all assessments in progress prior to the school closure, upcoming assessments, and existing requests for assessments through virtual or in-person assessment. During in-person assessments, staff and students will follow all safety protocols and the Four Pillar Guidelines including face covering protocols outlined in the PRF and this document. Parent/Family shall agree in writing to health protocols in place for in-person testing

Paraeducators Supporting Students
Students will receive support from our team of dedicated and highly trained paraeducators to maximize student success. Paraeducator assignments and placements are made to reduce exposure and risks. They will be assigned to a consistent placement and group of students during the school day. Paraeducators will be utilized to support students to access curriculum both in person and through Virtual Classroom with case manager supervision. Paraeducators will provide supplemental supports for students with IEPs. A paraeducator who is familiar with the student’s general education and/or special education classroom curriculum will have scheduled online or in-person support sessions. Sessions may be in a one-on-one, small group or whole group format.

Transportation and Technology Access
LLESD is committed to providing socially-distanced transportation to our students with disabilities whose current IEP includes transportation services. With the social distancing measures in place, all available vehicles, drivers and van riders will be utilized to transport students who require transportation. If a child’s IEP includes transportation services but parents would like to opt to transport their child themselves, parents can opt for mileage reimbursement.

It is essential that Students with Disabilities are provided the technology and connectivity required to provide FAPE to the greatest extent feasible using a distance learning model. This includes any assistive technology required under a student’s IEP. If you have questions around Assistive Technology, please contact your child’s case manager.

Dear LLESD Parents/Guardians of Students in Special Education,

I hope you and your family are well.  

By now you have received multiple notifications from Superintendent Polito and your school Principals concerning all things COVID-19.  You are also aware that we have transitioned to Distance Learning. I am writing today to update you on the status of your child's special education program as best it can be understood at this point in time.

I am certain that all of you have concerns about the implementation of your child's individualized program. Please be assured that our special education team is working extremely hard to put mechanisms in place so they can support your student during this extraordinary time. Some of these supports include: 1:1 and group review, direct virtual instruction (Google Meeting and Google Classroom, etc.) telephone consultation, physical packets, modification of the general education curriculum, the use of online curriculum, organizers, study guides, and specialized assistance with organizing and prioritizing items and assignments. All members of the special education team are holding office hours. You should have received information about this from every teacher and service provider on your child's IEP team. We urge you to set up regular times to meet via telephone or virtually with each service provider several times each week. All service providers will work with you to develop the best methods for communication to provide the most effective access for your child. If there is content that your student is struggling with please let your student's case manager know and they will work to find alternate assignments and ways for them to learn, complete assignments, and demonstrate knowledge.

At the present time, IEP service minutes cannot be fully met as school is closed and we are sheltering at home. However, we are working hard and taking direction from the California Department of Education (CDE) and the United States Department of Education as it becomes available. It is our intent to provide a Free and Appropriate Education (FAPE) to all of our students with an IEP as best we are able given the significant actions that have been taken to protect the health and safety of all. While we understand that there is no replacement for face-to-face instruction, we are working to provide meaningful, individualized, academic instruction and related services to each of our students.

As we assess the various models for effectively serving students with an IEP remotely and receive further input from the authorities and other practitioners, it is possible that plans will be adjusted.

Please note that we have received some direction regarding special education timelines and compliance.  The CDE has waived timelines for assessments, evaluations and IEP meetings.  This is because school IEP teams do not have direct access to assess students nor do they have the ability to measure progress during the time we are closed.  

IEP case managers and school psychologists will be in touch with you as soon as we know when the closure will end to reschedule IEP meetings and assessments.  

Please know that I will be sending regular updates and sharing important information as I receive it.  

Tomorrow, I will send you a copy of your procedural safeguards so you are aware of your rights as a parent. 

 We are so grateful for your patience and support as we work our way through this uncharted territory. Please do not hesitate to contact your student's case manager or me with any questions or concerns you may have.   

I am thinking of all of you and wishing you the best.

Kind regards,



Robin Spindler

Director of Student Services

Las Lomitas Elementary School District